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Revolutionary Easy Invoicing Software – Look No Further

Looking for invoicing software? Congratulations for having found us, I guarantee this will be your last stop in getting your ideal invoicing software, check out the video below and click here to start experiencing the power and the beauty of the software.

Why Easy Invoice DIY Software?

Having been in the finance software business for more than 20 years, we have found that the most small businesses are facing the following dilemma: comparing to big companies, being small size does not necessarily mean their business requirements for software is simple, however unlike big companies who can afford to hire software people to tailor make software features, small business generally have a budget constrain.

Normally the business owner like yourself has to do everything, that had led to the development of this revolutionary software specifically for you, which is easy to use and it can be self-customized, you can simple click buttons to add-on features you need, and these can only be done by programmers in other software system.

Easy Business Software Customer Testimony“EasyInvoice made a huge difference in my life. Yes, by extension even in my personal life. By using this easy Invoice programme, I save a lot of time running my business, which means having more time for myself (I know you hard workers out there know what I mean) and with the people I love. I used to do my Invoices and Receipts on a simple Excel template, creating numerous worksheets and then sifting through a heap of files for any client query, and on a monthly basis to compose the monthly client statements. It was this monthly midnight hours that set me off looking for a programme that could automatically compose these statements for me.

I came across EasyInvoice searching the Internet, and as I started exploring the programme, I realized that, even though it did not have a statement option, it would save me a lot of time. Searching for a transaction is much easier when you have all the transactions listed in front of you, with the option of searching by customer or other criteria. And the detailed reports I can print will make my bookkeeper smile – he do’t have to go through heaps of files either.Then the totally unexpected happened: I received a mail from John at Easy Invoice, en to whether the software fitted my needs and offering help if needed. I explained my wish for an automated customer statement and sure enough, just two weeks later their tech team has implemented the “statement of account” feature. I was overjoyed.

There are so much more excellent features in the EasyInvoice programme than I mentioned above, and I can go on and on about it, but the point is that I can recommend EasyInvoice to any one writing out invoices. Thank you to everyone who contributed to this programme and to giving me an Invoice Programme that fits ALL my needs perfectly.”

Carlien Jansen Van Vuuen
South Africa

Easy Invoice DIY Software – Works For All Businesses

Whether you specialize in professional services, running a retail store, invoicing customers for repair work, or running an internet business, this invoice software is for you, you could manage your suppliers, customers, products or service items, payments and bank records with eaze with this invoicing system, you can create/raise and track professional invoices, credit notes, delivery notes and quotes, helping you manage the entire accounts receivable functions of your business and get paid accurately on time.

For example, if you are a decorator, builder, electrician or plumber needing to write quotes or estimates, this invoice software can help you produce professional results in a short time without needing to buy expensive, complicated software full of features you don’t need. Choose one of the invoice templates that has already been build-in, add your logo and you can start raising invoices.

Easy Invoice DIY Software – Easy To Use

It is extremely easy to understand and easy to use, you do not need to have an accounting background to manage your sales and financials here since all your master files are in intuitive “Excel” style data sheets, you do not need to have much computer knowledge either since the system does not require any installation, you simple unzip the files and run the application executable file, within 5 minutes you will be able to print or email your first invoice.

This software system is also very “portable” which means you could transfer the files between your desktop and laptop computer and work on them in office and at home. If you are first time users, you will find this system so friendly to operate that you do not even need any user manuals for it.

Real-time design in this billing program allows the flexibility of amending any mistakes instantly. Email module in this invoicing software system consolidates your multiple email accounts, auto send emails (with PDF invoice attached) to customers/suppliers using pre-defined templates with their relevant data auto merged.

“I like your program, it’s easy to use and gives me absolutely everything I need for invoicing activities. The PDF email option has saved lots of my time, as most of my clients have email accounts. It’s brilliant product!” – Allan Choo, Singapore.

Easy Invoice DIY Software – One-off cost, no yearly fees

The easiest way to find out more about this invoicing and quoting software is to download a free trial copy, you can create as many invoices and quotes as you like with the trial invoicing package, to unlock your trial invoice software you only need purchase an unlock code before it gets expired. When you buy an unlock code there is no need to download a new software package – you can continue to use the software you have already downloaded along with any invoices, quotes or credit notes you have entered during the trial period.

For more information on the costs of purchasing, please read the purchase information page.

Easy Invoice DIY Software – Feature List

l   Manage customers, suppliers, products, payments, banks, quotes, pro-forma invoice

l   Automatic invoice & quote numbering

l   Switch quotes pro-forma invoice into invoices easily

l   Any tax structures, include but not limited to Regional State Sales Tax (US), GST (Australia, New Zealand, Canada) and VAT (UK, South Africa) etc.

l   Configurable multiple currencies

l   Enter prices as tax-inclusive or exclusive

l   Email invoices to customers

l   Email documents to customer

l   Email Merge

l   Produce sales invoices and / or service invoices

l   Choose from a range of pre-build invoice templates

l   Edit the templates using the invoice template designer

l   Print invoices as delivery notes

l   Print preview for all items

l   Use your own logo on invoices and quotes

l   Control customer accounts and very importantly cash inflow

l   Find out who is overdue on payments

l   Reduce accountant fees by providing reports on sales

l   Affordable, one-off cost, no monthly or yearly subscriptions

l   All invoice, credit notes, quotations, reports can easily be converted to PDF, HTML, Excel

l   Maintain different price levels

l   Sales chart  and Inventory popularity report

Screen Examples

Main Screen

Screen Main - Easy Invoice Software

Screen Main - Easy Invoice Software

Customer Screen

Screen Customer - Easy Invoice Software

Screen Customer - Easy Invoice Software

UDF Screen

Screen Invoice UDF - Easy Invoice Software

Screen Invoice UDF - Easy Invoice Software

Template Designer Screen

Screen Template Designer - Easy Invoice Software

Screen Template Designer - Easy Invoice Software

Email Templates

Screen Email Templates - Easy Invoice Software

Screen Email Templates - Easy Invoice Software

Reports Examples

Easy Invoice DIY Software – Ahead of Competition

Further to the base-line functionalities, this system has build-in an unrivalled “killer app” feature that you could not find in any other similar software, which is the DIY “Fields Designer”, yes, you could design and fully customize this invoice software system to a 100% fit for your business needs. Gone are the days that you need to have a programmer to enhance your system, you can design your own fields for all of your master files, being it a “Check Box” control for your supplier file or an “Image Link” field showing your customer’s picture, even “Dropdown Box” controls and “Look up” controls. All fields you designed will be part of this software system data schema, you could search on, sort by or even print it to your invoice forms.

The easy to use template designer allows you to create your own invoice, quotation credit note, delivery note layout with professional look, it supports any paper size and orientation (portrait or landscape), or you can edit the handful existing pre-defined templates comes with the system straight away, you only need to upload your logo and start using it. Whether you use blank paper or pre-printed letter heads, you can insert a logo, add or remove your address block according to your needs. If you already printed thousands of pre-printed Invoice forms on carbonized paper, you can position all fields to fit into your pre-printed form and remove those labels that are already pre-printed on your form. You can insert special terms & conditions or any self-defined UDF fields to be printed on all your invoices or documents.

It has been widely used by businesses in the professions of tradesperson, professional consultant, desktop publisher, bookkeeper, automotive or engineering workshop, contractor, freelancer, designer, photographers, web designer, Painter, Plumber, Carpenter, Electrician, Dry Waller, Mason, Roofing, Siding, Lawn Care, Landscaper, Fencing, Remodels, Flooring, Wallpaper, Sprinkler Installation, Day Care, Pressure, Washer, Heating and Cooling, Concrete and etc.

The system supports multiple languages input, including Right-To-Left languages like Arabic or Hebrew, we have customers from Croatia, Mauritius, United Arab Emirates, Saudi Arabia, South Africa, Puerto Rico, US and Canada, Australia, New Zealand, Papua New Guinea, UK, Greece, Switzerland, Portugal, Spain, Luxembourg, India, Hong Kong, Malaysia, Singapore, Indonesia, Thailand and many more.

Invoice Software Introduction – Basic Management Tool

What is the Invoice for and when to use it?

The business invoice is an essential legal document given to the customer or client to serve as a record of goods or services sold to the customer or client. You the vendor or service provider need to retain a copy as a record of your sales. The customer or client needs to retain a copy as a record of their purchases or expenses. It indicates to the customer how much is due or how much has been paid by the customer.

You would normally send it together with the delivery of the goods or on completion of services you rendered. Or you may also send it separately in the mail after delivery of goods or services business.

How To Write An Invoice And What To Include On It?

Basically you can divide the Invoice into 3 main parts : The Header, Body and Footer.

1. Invoice Header (Top Part)

Your letterhead : Your business name, address, telephone & email and web address if available. In some countries, you must also include your business registration number. 

The words “Invoice” or “Bill” clearly written towards the top of the page. If you are registered to bill and collect tax, in some countries you may instead have to use the words “Tax Invoice”. You must confirm with your local tax authority if you need to use the words “Tax Invoice”. If your registered to bill and collect tax, you may also need to include your Tax Registration number. This can usually be indicated just below the words “Tax Invoice.”

An invoice number. This a running serial number that you maintain. You should only have one number per invoice issued. Hence, no 2 invoices should have the same number.

An invoice date.

Your payment terms or how soon you expect to be paid. E.g. “COD”, “Cash”, “30 days” etc.

Your customer or client name and address.

2. Invoice Body (Middle Part)

A description of the goods your supplying, quantity, unit of measure, price per unit and total amount for individual items. In the case of services, your brief scope of work and amount for individual items.

3. Invoice Footer (Bottom)

Total Amount of all individual items.

If applicable, a tax amount and total after tax.

Payment instructions if necessary. Tell recipients how to make out their check (cheque) payment. If you expect payments by wire transfer, you should provide your bank account number and details here.

Other comments you may have like delivery instructions, goods return policy, overdue payment policy etc.

What is the Credit Note for and when to use it?

A Credit Note or Credit Memo is a document used to adjust or rectify errors made in a sales invoice which has already been processed and sent to a customer. If you have already sent an invoice to a customer but now need to provide a credit for that invoice, you would send them a Credit Note or Credit Memo. You can think of a credit note as a “negative invoice.”

Some examples of when you would use a Credit Note

Unit price overcharged or over-billed : For example you issued an invoice for an item for $1100 when the correct price of the item should have been $1010 instead. Therefore you need to issue Credit Note to give a credit of $90 to your customer for the amount over-billed.

Goods short shipped : You invoiced a customer for 10 units of your product but only shipped 9 units to them by mistake. The customer then calls you to say that 9 units are okay and does not want the shortfall item at the moment. Therefore you need to issue a Credit Note to credit your customer for the shortfall quantity of 1 unit.

Faulty goods returned or goods rejected by customer. You would issue a credit note for the goods returned to correct your Accounts Receivable and Inventory.

Product Wrongly Shipped : You wrongly invoiced and shipped Product A when the customer actually ordered Product B which may or may not be at a different price. To rectify this, you would then ship Product B together with a Credit Note for Product A and another invoice for product B. This will restore the inventory and Accounts Receivable in your books while billing the customer for the correct item and amount. Meanwhile the customer returns the incorrect Product A.

Discounts given after the invoice is issued: You sent an invoice for $1100. The customer then calls you asking for a discount and ask you to waive the $100 making the net invoice amount $1000. You agree to this in good faith. You would then issue a credit note for $100 to this customer to adjust for the discount given.

To Write-off Customer Short Payments : You send an invoice for say $2010. The customer sends you a short payment of $2000 only. You do not wish to recover the shortfall amount but your books indicate that $10 is still owing on this invoice. You can then issue a credit note of $10 to write-off the shortfall amount.

How To Write An Credit Notes And What To Include On It?

Basically it is the reverse of the Sales Invoice. You can divide the Credit Note into 3 main parts : The Header, Body and Footer.

1. Credit Note Header (Top Part)

Your letterhead : Your business name, address, telephone & e-mail and web address if available. In some countries, you must also included your business registration and Goods & Services Tax number .

The words “Credit Note ” clearly written towards the top of the page. If your registered to bill and collect tax, you may also need to include your Tax Registration number. This can usually be indicated just below the words “Credit Note” .

A Credit Note Number. This a running serial number that you maintain. You should only have one number per credit note issued. Hence, no 2 credit notes should have the same number.

Credit Note date.

Your payment terms, normally you should follow the term given under the sales invoices E.g. “COD”, “Cash”, “30 days” etc.

Your customer’s reference number if any.

Your own reference no, e.g.. the sale invoice no. that this credit note is for.

Your customer or client name and address.

2. Credit Note Body (Middle Part)

A description of why this credit note is being issued. Start by indicating which invoice number you are referring to. Then clearly indicate relevant information like pricing error, quantity or products type wrongly shipped. Show the correct pricing, quantity and product type. Eventually, the net amount should be the credit to be given to your customer to adjust the original invoice amount.

3. Credit Note Footer (Bottom)

Total Amount of all individual items

If applicable, a tax amount and total after tax.

Other comments you may have. For example, to deduct this credit note in your next payment cycle.

Why Use Invoice Software?
In business, it goes without saying that the best use of your time is actually making money rather than spending effort on office administration. If you do have to spend time on admin you need software tools that help you get the job done quickly and efficiently. Our invoice software can help you by greatly speeding up the process of billing customers and also making it very easy to chase people for payment against outstanding invoices.

A number of our customers were previously either using hand-written invoices or had an invoicing system based on Excel invoice templates. Both these invoicing methods have drawbacks. If you write out your invoices by hand, you aren’t presenting a very business-like or professional image. In both cases, there is great scope for the scheme becoming disorganized making it difficult to keep track of customers and payments.

Using these methods, seeing bottom line figures – how much are you owed?, how much have you been paid? – can be difficult. Often you will need to spend hours calculating totals or sifting through paperwork to find unpaid bills. Even when you do find your unpaid invoice, you will often need to then look up the customer phone number or email address.

A big advantage of using our invoicing software is that you can see at a glance who owes you money and also how much money customers have actually paid you already. The default view on opening our software shows you your most recent invoices and highlights those that haven’t been paid. Click on an invoice and you’ll see the customer details – phone number and email address. All you need to do is then press one button to email the customer.

By keeping a record of products within our software, you can rapidly determine who spends what on different product lines. This might enable you to offer special discounts to different customers to encourage more sales for example. By letting our software record details of customers and products, invoicing different customers for the same items takes only a couple of mouse clicks. Invoices can be copied, the customer changed and a new invoice number assigned automatically within seconds. Invoicing a customer who has accepted a quote from you is even quicker – just select the quote, press the Invoice button and a new invoice will be created with the exact same details as the original quote.

Are Invoice Software and Accounting Software the same things?

No, invoicing software is a subset of accounting software. Invoice software handles items you charge customers. Accounting software will also handle payments you’ve made to other people. Our software is designed to make those things you need to do regularly as easy and quick as possible – bill customers so you get paid, chase customers who are overdue on invoices. Tracking of expenses can be handled by your accountant on a less regular basis and our software will produce reports allowing you to give your accountant a record of your invoiced sales.

A lot of accounting software packages are over-bloated with features that most people simply don’t use. These features add to the overall cost of the package – in terms of financial cost to purchase as well as the time to learn how to use the software. A great deal of thought has gone into our software to ensure that all the essential features are easily accessible and that no knowledge of special accounting terms is needed.

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